Use Experience Letter email template to design experience letter for employees when required.
An experience letter is an official document issued by an employer to an employee when they leave the organization. It serves as proof of their employment and validates details such as job role, tenure, responsibilities, and skill set. This document is usually requested by employees when applying for a new job, higher studies, or visa processing.
Simply saying, an experience letter acts as a professional record that confirms where an individual worked, what role they performed, and how they contributed during their tenure.
An experience letter holds significant value for both employers and employees. For employees, it is an essential credential that supports career growth and gives credibility to their work history. Employers rely on experience letters during hiring to validate a candidate’s background, performance, and skill suitability.
Key reasons why an experience letter is important include:
Proof of employment: Confirms authenticity and eliminates doubts about work history.
Validation of skills and responsibilities: Helps future employers assess experience relevance.
Improved employability: Strengthens the resume and increases hiring chances.
Documentation for visas or certifications: Often required for background checks, immigration, or professional eligibility.
Professional reputation: A positive experience letter can enhance an employee’s industry image.
Without a proper experience letter, a candidate may struggle to verify their work record or secure new opportunities.
A well-written experience letter must be clear, formal, and structured. While the format may vary by company, below are the essential components that should be included:
The letter should begin with basic details including:
Employee name
Employee ID (if applicable)
Company name
Company address
This helps establish credibility and relevance.
The exact joining and relieving dates must be mentioned to validate tenure. These details are crucial for compliance, background verification, and employment eligibility.
Mentioning the employee’s position and department provides context about their role within the organization and the level of responsibility they handled.
This section highlights the scope of work and experience gained. It may include:
Core tasks and duties performed
Tools, software, or platforms used
Any leadership responsibilities
This helps hiring managers evaluate job relevance.
Optional but highly valuable, this section may include:
Key skills acquired
Certifications completed during employment
Awards or recognitions
Major project contributions
This supports a candidate’s growth story and helps build professional credibility.
A clearly stated issue date is necessary for proper documentation and validation.
The letter must end with:
The HR manager’s or reporting manager’s name
Designation
Company stamp or seal (if applicable)
This makes the experience letter official and legitimate.
Subject: Issuance of Experience Letter
Hi [Employee’s First Name],
I hope you are doing well.
Please find attached your Experience Letter for your tenure at [Company Name], from [Joining Date] to [Relieving Date].
We truly appreciate your contributions during your time here. Your dedication, professionalism, and achievements, particularly in [mention specific project/area if needed], have been valuable to our organization.
Wishing you continued success in all your future endeavors!
Best regards,
[HR Name]
[Designation]
[Company Name]
Subject: Your Experience Certificate from [Company Name]
Hi [Employee’s First Name],
We are pleased to provide your Experience Letter, confirming your employment with [Company Name] from [Joining Date] to [Last Working Day] as a [Designation].
Throughout your tenure, your performance was appreciated, and your conduct remained professional. We are confident you will excel in your future roles as well.
Please find the experience letter attached for your records.
Wishing you all the best!
Warm regards,
[HR Name]
[Designation]
[Company Name]
Subject: Experience Letter for [Employee’s Full Name]
Hi [Employee’s First Name],
This is to certify that you were employed with [Company Name] as a [Designation] from [Joining Date] to [Relieving Date].
During this period, your contributions in [mention departments/projects if required] were noteworthy. Your skills and professionalism were an asset to the team.
We appreciate your work and wish you all the success in your future professional journey.
Please find the official Experience Letter attached.
Best regards,
[HR Name]
[Designation]
[Company Name]
Subject: Experience Letter Issued
Hi [Employee’s First Name],
We are happy to issue your Experience Letter for your tenure at [Company Name].
You served with us from [Joining Date] to [Last Working Day] as a [Designation]. During your employment, you demonstrated commendable skills in [key areas/competencies] and contributed significantly to the success of your team.
Attached is your Experience Letter for your records. Should you require any further verification, feel free to reach out.
Wishing you success and new achievements ahead!
Kind regards,
[HR Name]
[Designation]
[Company Name]
An experience letter is an official document issued by an employer that confirms an employee’s job role, tenure, responsibilities, and skills gained during their time with the organization.
You can request it from your HR department or reporting manager at the time of resignation or after completing your notice period. Some companies also provide experience letters automatically on the last working day.
To write job work experience, include your employment duration, designation, key responsibilities, major achievements, and skills you used or developed in that role.
A short experience letter should include only essential details such as employee name, job title, employment dates, responsibilities, and the authorized signature with a company seal.
The best format includes a formal company letterhead followed by employee details, job role, responsibilities, tenure, performance remarks if needed, and ends with the HR signature and date of issue.
