Office Manager | Job Description Template

We’re searching for someone to plan and handle administrative tasks and office operations. Your job is to make and keep a pleasant working atmosphere while also ensuring organizational effectiveness, communication, and safety.

Company Address 

(…………….)

Educational Qualifications

• A high school diploma is required; extra experience as an administrative assistant or secretary is preferred.
• Working as an Office Manager, Front Office Manager, or Administrative Assistant has shown to be beneficial. 

Skills Required for the job

• Understanding of the roles, systems, and processes of the Office Administrator 
• MS Office prowess is a must (MS Excel and MS Outlook, in particular) 
• Working knowledge of office equipments (e.g. fax machines and printers) 
• Email scheduling solutions such as Email Scheduler and Boomerang should be familiar to you. 
• Excellent time management and multitasking abilities, as well as the capacity to prioritize tasks 
• Detail-oriented and problem-solving abilities 
• Excellent communication abilities, both written and vocal 
• In a fast-paced atmosphere, strong organizing and planning abilities are required. A creative mind with the capacity to offer changes is also required. 

Job Responsibilities

• Assist with office management responsibilities. 
• Make plans for meetings and appointments. 
• Organize the layout of the office and place orders for stationery and equipment. 
• Maintain the condition of the office and make any required repairs. 
• As needed, collaborate with HR to update and maintain workplace policies. 
• Organize office processes and operations. 
• All office equipment should be coordinated with the IT department. 
• Ascertain that all products are invoiced and paid in a timely manner. 
• Negotiate contracts and prices with office vendors, service providers, and the office lease. 
• Manage the G&A budget for the office and guarantee accurate and timely reporting. 
• Assist in the onboarding process for new hires by providing general assistance to visits. 
• Answer employees’ questions on office management (e.g. stationery, Hardware and travel arrangements) 
• Maintain communication with facilities management suppliers, such as cleaning, catering, and security.

Company Offerings

Salary- (…..) 

Other Benefits- (….)